March 19, 2018

Sales Assistant

Reports to: Vice President of Sales


 The Sales Assistant works with sales department management and performs office support related duties with the ultimate goal of a smooth transition of information to other team members. The main tasks consist to provide clerical support to the Vice President of Sales such as record keeping, maintenance of the customer database and internal system, creates documents, plans meetings and participates in the quotation process. The Sales Assistant organizes traveling arrangements, validates expense reports and ensures a good communication with all the sales representatives.


Tasks & Responsibilities

  • Provides administrative support directly to the Vice President of Sales, all members of the sales team and customers;
  • Works closely with the Vice president of Sales and the Sales Representatives in the quotation process, prepares all related documentation and ensures its transmission to the customers;
  • Process purchase orders, generate job numbers and file the related documents;
  • Updates and maintains the customer database and internal system;
  • Research and qualifies leads for each sales representative;
  • Updates and maintains the price list and machine specifications for all manufactured products;
  • Plans sales meetings, prepare the required reports and send forecast to the sales team ;
  • Organize and book travel arrangements for the sales team;
  • Ensures communication of the monthly sales data to management;
  • Analyzes and consolidate expenses reports and forward the document to finance;
  • Assists the Vice President of Sales in meetings and follow up on the actions;
  • Creates document templates and tools as requested;
  • Help the reception as needed;
  • Perform other related tasks;


Required Skills

  • DEC in administration, DEP in secretariat or similar;
  • 2 years of experience as a sales administrator;
  • Perfectly bilingual in French and English (written & verbal);
  • Proficiency in Excel and MS Office suite ;
  • Good knowledge of a CRM – Pipedrive an asset;
  • Good knowledge of an ERP software – Genius an asset;
  • Professional communication skills;
  • Autonomous, organization and planning skills;
  • Ability to work under pressure;



CDS offers a comprehensive total compensation package including a competitive benefits package of life, health, dental, and disability insurance. Furthermore, we provide opportunities for professional competence development and training, as well as, opportunities for career advancement.

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